Admin Assistant – ON-SITE

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Job Overview

logoLocation : London

Salary: A GBP 29,000 per annum

The Role

To ensure effective administration of Finance Dept, Fabric Dept and Directors.

Key Responsibilities

General

Raise and close quotations and job sheets Check timesheets, tracking for JP and wages Filing and Admin : Maintain tidy folders and ensuring sensitive data remains private Reconciling receipts with credit card statements Parking fines; paying/appealing them for all registered vehicles, setting up parking apps for staff and paying for vehicle tax Prepare purchase orders, purchasing materials and supplies directly from suppliers, and via website orders : following up on delivery dates with suppliers and distributing/notifying departments of there deliveries Ensuring stationery, office water, topping up docmail and boardroom are well stocked and maintained

Directors

Diary entries for directors Compile asset lists as required Organizing entertainment and boardroom facilities Personal admin upon request

Personal Responsibilities

To present a professional image at all times, both in the office and to clients. To be willing to work in excess of usual working hours when the balance of the companys work or allocated responsibilities requires this. They do not expect excessive working hours, rather they require flexibility when there is a clear benefit to the company. To understand the consequences of your actions for the company and to actively share responsibility with the managers for the success of the company. Ensuring a positive relationship is maintained between the company and suppliers

Skills And Qualifications

PMS: Full use of PMS consisting of: Raising quotations and job sheets Raising purchase orders Computer literate : Basic Word / Excel at intermediate level. Good numeracy and literacy Financial awareness. Good Customer Service Skills. Good communication skills. To be able to work unsupervised.

If you feel you are a suitable candidate and would like to work for this reputable company, then please do not hesitate .

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