Operations Manager – ON-SITE

Alliance for the Shenandoah Valley
  • New Market
  • Post Date: January 14, 2025
    • 38622
  • Applications 0
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Job Overview

logoThe Operations Manager will advance the Alliance’s conservation mission by handling accounting, payroll and employee resources tasks, overseeing the office and system operations, and supporting grant administration in adherence with internal and external policies and best practices. The Operations Manager will be responsible for the day-to-day operation of Alliance for the Shenandoah Valley and will provide administrative support to the Executive Director and the Director of Communications & Fundraising.
Supervisor: Executive DirectorLocation: New Market, Virginia; partial remote work is possibleJob Classification: Full-time, non-exempt
Areas of Responsibility
Finance and Budgeting (30%)
Complete the processing of invoices, remittance of payments, cash deposits, expense allocation, and monthly bank reconciliationsComplete monthly reports for presentation to the Board of DirectorsMaintain and implement systems and controls to protect the assets of the organization in adherence with Alliance’s Financial Policy and ProceduresWork with CPA to prepare for and manage the annual audit and Form 990 filingProvide technical assistance and strategic advice on budget planningComplete ad hoc financial reporting and assist with analysis
Payroll and Staff Resources (30%)
Manage staff timekeeping and process bi-weekly payroll and expense reimbursementManage employee processes, including benefit administration, ensuring compliance with employment laws and the Employee Handbook, and coordinating new employee on-boarding
Grant Administration (20%)
Develop and maintain administrative processes to support the quality and accuracy of grant related work and financial reportingMonitor grant budgets and contract requirements and communicate with program teamsOversee federal grant compliance
Other office and systems duties (20%)
Act as a resource for general and IT-related assistance and maintenanceHandle office-related duties like coordinating cleaning service and reordering office suppliesAssist Executive Director with Board of Directors meetings and internal communications
Requirements of the Position
Experience or education in accounting practicesExperience or education in personnel administration and small business managementClear communication skills across multiple platformsExcellent time management and organizational skills with the ability to prioritize multiple tasks efficiently and effectivelyAbility to take ownership and drive tasks to completionExcellent follow-through and follow-upInterest in facilitating existing processes while also introducing new ideasDesire and ability to work both in a team and independentlyProficient with Quickbooks Online
Preferred Skills
Experience with nonprofit organizations and programsExperience or willingness to quickly learn EveryAction, Timesheets, PayChex, Google Workspace, Zoom, Dropbox and Adobe Creative SuiteExperience with federal grants management and complianceFamiliarity with conservation, agriculture or natural resourcesConnection to the Shenandoah Valley
Compensation
Dynamic and flexible work environment, working with people who are committed to making a difference$45,000- 65,000 annual salary, depending on experienceGenerous benefits package including employer-sponsored health insurance, retirement plan, family leave, paid leave and holidays
To Apply
Alliance for the Shenandoah Valley considers all candidates equally without regard to age, race, gender, religion, sexual orientation, national origin, disability or other non-merit factors. If you meet more than 75% of the qualifications of this description, we will consider your application. Candidates who apply should have a commitment to the Alliance’s mission to protect land, water, and community resources of the Shenandoah Valley for the future.
Please send a cover letter, resume, and three references to employment@shenandoahalliance.org. Interviews will begin January 30. Position is open until filled.
Organization Description
Working to ensure that the land, water, and community resources of the Shenandoah Valley will be protected for the future, Alliance for the Shenandoah Valley is a 501(c)3 nonprofit formed in 2018 through a merger of five long-standing Valley organizations. The Alliance serves six counties – Augusta, Rockingham, Shenandoah, Frederick, Page and Warren – and the cities within them. The Alliance staff, directors, and supporters are champions for clean water, thriving communities, and protected rural landscapes. The Alliance is led by a talented and engaged volunteer board of directors and a staff of 10 full-time and two part-time employees, with deep community connections throughout the service area.

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